Grand Traverse County Ways & Means Committee - 1/20/2016

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Ways & Means Committee Regular Meeting

Wednesday, January 20, 2016 6:00 PM

Open Packet Here

Agenda

1. OPENING CEREMONIES OR EXERCISES

2. ROLL CALL

3. APPROVAL OF MINUTES:

a. December 16, 2015 (regular session)

4. FIRST PUBLIC COMMENT

Any person shall be permitted to address a meeting of the Board of Commissioners which is required to be open to the public under the provision of the Michigan Open Meetings Act. Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

Any person wishing to address the Board shall state his or her name and address.

No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Commissioners’ questions, if any. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed three (3) minutes. The Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

Public comment will be solicited during the two public comment periods noted in Rule 5.4, Order of Business. However, public comment will generally be received at any time during the meeting regarding a specific topic currently under discussion by the board. Members of the public wishing to comment should raise their hand or pass a note to the clerk in order to be recognized, and shall not address the board until called upon by the chairperson.

5. APPROVAL OF AGENDA

6. CONSENT CALENDAR:

a. Receive and File:

b. Approval:

1) ESRI GIS Software Maintenance/Support Renewal

2) 2016 Hauler Licenses

3) Confirmation of Appointments (Traverse City Commission) to Boards

c. Action on Consent Calendar

7. SPECIAL ORDERS OF BUSINESS:

8. ITEMS REMOVED FROM CONSENT CALENDAR

9. DEPARTMENT ACTION ITEMS:

a. IT:

1) Document Imaging Maintenance Contract Renewal Discussion

b. Boardman River Dams Update:

1) Kim Balke (CRA) and Jim Cooke (Road Commission) will provide status updates

c. FINANCE:

1) Budget Adjustments

d. PARKS & RECRATION: (IMMEDIATE APPROVAL REQUESTED)

1) Approval of Parks & Recreation Commission’s Governing Documents

2) Amendment to the Proposed 2016 Election Year SCN Millage Language

3) Adoption of Resolution for oversight of Senior Center Network by Parks & Recreation

10. UNFINISHED BUSINESS:

a. Commissioner's Defined Contribution Plan Discussion (Kroupa)

11. NEW BUSINESS:

a. Conflict of Interest Disclosure (IMMEDIATE APPROVAL REQUESTED)

12. SECOND PUBLIC COMMENT (Refer to Rules under Public Comment above)

13. COMMISSIONER COMMITTEE REPORTS

14. NOTICES/ANNOUNCEMENTS

15. CLOSED SESSION:

Closed Session is requested to discuss attorney client privileged communication related to Duck Lake.

16. ADJOURNMENT