Grand Traverse County Commission on Aging - 10/20/2015

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Commission on Aging Regular Meeting
Tuesday, October 20, 2015 9:00 AM

Open Minutes Here

Agenda

BOARD MEETING AGENDA

Mission Statement: The mission of the Grand Traverse County Commission on Aging is to offer home and community based services to maintain and improve the quality of life for resident senior citizens.

TUESDAY, October 20, 2015, 9:00 A.M.

Grand Traverse County Governmental Center

Commission Chambers, 2nd Floor

400 Boardman Avenue, Traverse City, MI

Internet Home Page Address: www.gtcoa.org

E-mail address: gtcoa@grandtraverse.org

Chair: Rodetta Harrand

1. CALL TO ORDER - 9:00 a.m., Rodetta Harrand, Chair
2. PLEDGE OF ALLEGIANCE - Rodetta Harrand, Chair
3. ROLL CALL - Cyndie F, Office Specialist
4. MISSION STATEMENT - Sandra Busch, Vice Chair
5. APPROVAL OF AGENDA
6. INTRODUCTION OF GUESTS/LIMITED PUBLIC COMMENT

(Three minutes or less)

7. SPECIAL ORDER OF BUSINESS
a. Moment of silence and comments in memory of Harry Liebziet - Commissioner Chris Maxbauer
b. Veterans Day Recognition - Georgia Durga, Director
c. Certificate of Appreciation, Dan & Peg Jonkhoff - Rodetta Harrand, Chair
d. Certificate of Appreciation, Judith Kuntz - Rodetta Harrand, Chair
e. Introduction of new employees Linda Graham, John Skochelak, Tod Decker - Georgia Durga, Director
f. Holiday Event for Board and Staff - Carol Sullivan, Board Member
g. Sign up for Baskets of Bounty - Cyndie F., Office Specialist (12)
8. DIRECTOR'S REPORT - Georgia Durga, Director (10-11)
9. DEPUTY DIRECTOR REPORTS
a. In Home Services - Laura Green, Deputy Director
b. Senior Center Network - Lori Wells, Deputy Director
10. COUNTY COMMISSIONER LIAISON REPORT - Chris Maxbauer, County Commissioner
11. CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one motion without discussion. Any member of the board, staff, or the public may ask that any item on the Consent Calendar be removed for full discussion. Such requests will be automatically respected.

If any item is not removed from the Consent Calendar, the action noted is approved by a single motion adopting the Consent Calendar.

All information identified on the Consent Calendar can be viewed in its entirety, on the Commission on Aging’s website at www.gtcoa.org.

ACTION

a. Approval of September 1, 2015 Board Meeting Minutes. (4-9)
b. Acceptance of August Finance Reports. (Executive-Finance Committee recommend acceptance.) (17, 35-44)
c. Approval to change Committees to Program and Finance, with no Executive Committee, starting January 2016. Board Chair to call special meetings of the Executive Committee, if needed. (Executive-Finance Committee recommend approval.) (14)
d. Approval of the 2016-2017 Strategic Plan as presented. (Executive Finance Committee recommend approval.) (16, 29-34)
e. Approval of the 2016 Senior Center Network fees as submitted. (Executive-Finance Committee recommend approval.) (17, 45-47)
f. Approval to keep In Home Services fees the same in 2016. (Executive-Finance Committee recommends approval.) (18, 48-59)
g. Approval of the 2016 Budget as presented. (Executive-Finance Committee recommends approval. (18, 60-75)
h. Approval

of the 2016 Outside Agency Funding as presented. ($20,000 to NMCAA for Meals on Wheels; $10,000 to Catholic Human Services for the Senior Companion Program; $1,200 to Long Lake Township for the Long Lakers Senior Group and $7,503 local match to the Area Agency on Aging of Northwest Michigan. (Executive –Finance Committee recommends approval.) (18-19)

i. Acceptance of the August Program Reports. (Program Committee recommends acceptance.) (77, 81-87, 88-92)
j. Approval

of Staff Recommendation dated September 9, 2015 of intCommercial Services, TNT Outdoor Services, Cuttin’ It Close Outdoor and Lesley’s Landscaping as the four vendors to provide snow removal services to GTCOA clients through the voucher program. (Program Committee recommends approval.) (77-78, 93-95)

k. Approval

of the production of a 5 minute DVD using Peterson Productions at a cost of $4,200, and Lawton Gallagher Group at a cost of $3,773, pursuant to Staff Recommendation dated September 24, 2015. When complete a letter of availability will be sent to local community based organizations. (Program Committee recommends approval.) (78, 96-106)

12. REPORTS OF STANDING COMMITTEES

For information only.

a. Executive-FinanceMinutes dated October 6, 2015 (13-75)
b. Program-Community RelationsMinutes dated October 7, 2015 (76-106)
13. REPORTS OF AD HOC/SPECIAL COMMITTEES:

None.

14. AREA AGENCY REPORT - Kory Hansen, Board Member Appointee
15. COUNTY PUBLIC HEALTH & SAFETY COMMITTEE REPORT

No October meeting.

16. OLD BUSINESS
17. NEW BUSINESS
18. GENERAL PUBLIC COMMENT (3 minutes per person)
19. ADJOURNMENT

ATTENTION GTCOA BOARD MEMBERS: If you are unable to attend this, or any other GTCOA meeting, please notify the Commission on Aging office, 922-4688, as soon as possible.

Minutes available by contacting the Grand Traverse County Commission on Aging office by phone at (231) 922-4688 or by mail at the following address: 520 West Front Street Suite B, Traverse City, MI, 49684. If you need auxiliary aid under ADA, contact the Administrator at (231) 922-4780 or TDD # (231) 922-4412.