Grand Traverse County Commission on Aging - Regular meeting

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Commission on Aging
Tuesday, July 21, 2015 9:00 AM
Agenda

BOARD MEETING AGENDA

Mission Statement: The mission of the Grand Traverse County Commission on Aging is to offer home and community based services to maintain and improve the quality of life for resident senior citizens.

TUESDAY, July 21, 2015, 9:00 A.M.

Grand Traverse County Governmental Center

Commission Chambers, 2nd Floor

400 Boardman Avenue, Traverse City, MI

Internet Home Page Address: www.gtcoa.org

E-mail address: gtcoa@grandtraverse.org

Chair: Rodetta Harrand

1. CALL TO ORDER - 9:00 a.m., Rodetta Harrand, Chair
2. PLEDGE OF ALLEGIANCE - Rodetta Harrand, Chair
3. ROLL CALL - Cyndie F, Office Specialist
4. MISSION STATEMENT - Sandra Busch, Vice Chair
5. APPROVAL OF AGENDA
6. INTRODUCTION OF GUESTS/LIMITED PUBLIC COMMENT

(Three minutes or less)

7. SPECIAL ORDER OF BUSINESS
a. Introduction of new Senior Center Employees, Wendy Judson and Debra Mikowski - Georgia Durga, Director
b. Staff Anniversary, Tracy Miller 10 years, - Georgia Durga, Director
c. Certificate of Appreciation, Hagerty Insurance - Rodetta Harrand, Chair
d. Area Agency on Aging Annual Report review, Robert Schlueter, Executive Director
e. Traverse City Senior Center Renovation recommendation - Lori Wells, Deputy Director, SCN (11-13)
f. TIF2 Update
8. DIRECTOR'S REPORT - Georgia Durga, Director (14-15)
9. DEPUTY DIRECTOR REPORTS
a. In Home Services - Laura Green, Deputy Director
b. Senior Center Network - Lori Wells, Deputy Director
10. COUNTY COMMISSIONER LIAISON REPORT - Chris Maxbauer, County Commissioner
11. CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one motion without discussion. Any member of the board, staff, or the public may ask that any item on the Consent Calendar be removed for full discussion. Such requests will be automatically respected.

If any item is not removed from the Consent Calendar, the action noted is approved by a single motion adopting the Consent Calendar.

All information identified on the Consent Calendar can be viewed in its entirety, on the Commission on Aging’s website at www.gtcoa.org.

ACTION

a. Approval of the June 9, 2015 Board meeting minutes. (4-10)
b. Acceptance of the May 2015 Finance Reports as presented. (June Finance Committee recommends approval.) (35, 38-47)
c. Approval (of the May Budget Adjustment Report), to adjust the budget as presented. ($1,000 memorial donation for the emergency fund and $4,608 for per diem.) (June Finance Committee recommends approval.) (35, 48-52)
d. Approval

of the bid proposal for the purchase of two John Deere lawnmowers from Bader & Sons at a total cost of $8,998.00, which includes trade-ins of the 2007 and 2008 Husqvarna mowers at a price of $1,500 each. (Pursuant to Staff Recommendation dated May 22, 2015.) (June Finance Committee recommends approval.) (34, 53-54)

e. Acceptance of May In-Home Services and Senior Center Network Program Reports. (June Executive and Program Committees recommend acceptance.) (17-18, 22-26) (57, 61-66)
f. Recommend approval of the 2016 Area Agency on Aging of Northwest Michigan Annual Implementation Plan. (July Executive-Finance Committee recommends approval.) (18, 27-28)
g. Approval of June budget adjustments items as presented ($2,025from Fund Balance for overdrawn items and $37,000 to Funds for Subsequent Years.) (July Executive-Finance Committee recommends approval.) (19, 29-31)
12. REPORTS OF STANDING COMMITTEES

For information only.

a. Executive-FinanceMinutes dated July 7, 2015 (16-31)
b. Executive Meeting cancelled June 18, 2015 (32)
c. Finance Minutes dated June 16, 2015 (33-54)
d. Program Meeting cancelled July 1, 2015 (55)
e. ProgramMinutes dated June 17, 2015 (56-73)
13. REPORTS OF AD HOC/SPECIAL COMMITTEES:

None

14. AREA AGENCY REPORT - Kory Hansen, Board Member Appointee
15. COUNTY PUBLIC HEALTH & SAFETY COMMITTEE REPORT
16. OLD BUSINESS
17. NEW BUSINESS
18. GENERAL PUBLIC COMMENT (3 minutes per person)
19. ADJOURNMENT

ATTENTION GTCOA BOARD MEMBERS: If you are unable to attend this, or any other GTCOA meeting, please notify the Commission on Aging office, 922-4688, as soon as possible.

Minutes available by contacting the Grand Traverse County Commission on Aging office by phone at (231) 922-4688 or by mail at the following address: 520 West Front Street Suite B, Traverse City, MI, 49684. If you need auxiliary aid under ADA, contact the Administrator at (231) 922-4780 or TDD # (231) 922-4412.