Grand Traverse County Board of Public Works - 12/15/2016

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Board of Public Works Regular Meeting
Thursday, December 15, 2016 9:00 AM
Agenda

Grand Traverse County Board of Public Works

Garfield Township Hall

3848 Veterans Drive, Traverse City, MI 49684

Thursday, December 15, 2016 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

1. Unless there are changes, the meeting minutes of November 10, 2016 are approved1

REPORTS

2. CH2MHill Monthly Operating Report for October 201615
3. ENGINEER OF RECORD
4. LEGAL COUNSEL
5. DPW
a. Shop29
b. Director30
6. TOWNSHIPS-RURAL-COUNTY-CITY
7. FINANCE COMMITTEE
a. Appeal Panel39
b. Mediation Update (re Master Sewer Agreement)

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar.

ITEMS Approved by Staff

8. DPW Budget Status & Budget Amendments45

(Claims and claims reports are available for review at any time upon request.)

9. CH2MHill - Invoice# 64370: Monthly Operations for December 2016 ($25,237.41)77
10. Per Diem(s)78
11. Correspondence79

ITEMS TO BE PAID after Approval by the Board

12. Memo explaining Adjusted WWTP Invoices for August and September98
a. Credit on August Invoice #91009 of $11,873.30
b. September Invoice #91138 for $106,592.67 (Corrected Flow at -$3,060.99)103
13. City of Traverse City - WWTP Invoice #91242 for October 2016 for $108,562.13107
14. Olson, Bzdok & Howard, P.C. through November 2016 ($812.00)114
15. Gourdie-Fraser through November 2016 Invoice #160295-1602930 ($2,145.00)115

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote.

OLD BUSINESS

16. Disputed Invoices
a. Water Supply Contract122
b. Master Sewer Agreement125
17. By-Laws (2nd Revision)127
18. Termination of Sewer &Water Committee and G-5 Subcommittee137

Motion to Revoke the BPW Resolution Establishing a Sewer and Water Committee, including amendments and to terminate the G-5 Subcommittee.

NEW BUSINESS

19. MERRY CHRISTMAS!!

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

20. The next regular BPW Finance Committee Meeting will be held on Wednesday, January 4, 2017 at

1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.

21. The next regular meeting of the Board of Public Works will be held on Thursday, January 12, 2017 at

9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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RULES AND PUBLIC COMMENT / INPUT

22. All cell phones shall be switched to silent mode or turned off.
23. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
24. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365