Grand Traverse County Board of Public Works - 10/13/2016

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Board of Public Works Regular Meeting

Thursday, October 13, 2016 9:00 AM

Agenda

Grand Traverse County Board of Public Works

Garfield Township Hall

3848 Veterans Drive, Traverse City, MI 49684

Thursday, October 13, 2016 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

Grand Traverse County Board of Public Works

Garfield Township Hall

3848 Veterans Drive, Traverse City, MI 49684

Thursday, October 13, 2016 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

1. Unless there are any changes, the meeting minutes of September 8, 2016 are approved1

REPORTS

2. Unless there are any changes, the meeting minutes of September 8, 2016 are approved1

REPORTS

3. STF Comprehensive Annual Financial Report (Audit p. 193-196)17

4. STF Comprehensive Annual Financial Report (Audit p. 193-196)17

5. CH2MHill Monthly Operating Report21

6. CH2MHill Monthly Operating Report21

7. ENGINEER OF RECORD

8. ENGINEER OF RECORD

9. LEGAL COUNSEL

10. LEGAL COUNSEL

11. DPW

a. SHOP30

b. DIRECTOR31

c. TOWNSHIPS-RURAL-COUNTY-CITY

d. FINANCE49

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar.

ITEMS-already paid.

12. DPW

a. SHOP30

b. DIRECTOR31

c. TOWNSHIPS-RURAL-COUNTY-CITY

d. FINANCE49

CONSENT CALENDAR

ITEMS-already paid.

13. CH2MHill - Monthly Operations for October 2016 ($25,237.42)63

14. CH2MHill - Monthly Operations for October 2016 ($25,237.42)63

15. City of Traverse City - WWTP flows Invoice #91009 for August 2016 ($123,403.39)64

16. City of Traverse City - WWTP flows Invoice #91009 for August 2016 ($123,403.39)64

17. Gourdie-Fraser through September 6, 2016 ($3,295.00)73

These came right after the September meeting so they were paid to avoid a long delay.

18. Gourdie-Fraser through September 6, 2016 ($3,295.00)73

These came right after the September meeting so they were paid to avoid a long delay.

19. Per Diem(s)78

20. Per Diem(s)78

21. DPW Budget Status & Budget Amendments79

(Claims and claims reports are available for review at any time upon request.)

ITEMS TO BE PAID AFTER BOARD APPROVAL

22. DPW Budget Status & Budget Amendments79

(Claims and claims reports are available for review at any time upon request.)

ITEMS TO BE PAID AFTER BOARD APPROVAL

23. Olson, Bzdok & Howard, P.C.:

Through August 2016 ($1,078.500)111

Through September 2016 ($1,537.00) 112

24. Olson, Bzdok & Howard, P.C.:

Through August 2016 ($1,078.500)111

Through September 2016 ($1,537.00) 112

25. Gourdie-Fraser through September 30, 2016 ($8,488.75)113

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote.

OLD BUSINESS

NEW BUSINESS

26. Gourdie-Fraser through September 30, 2016 ($8,488.75)113

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote.

OLD BUSINESS

NEW BUSINESS

27. Board of Public Works

a)Rob Mangold's appointment to the BPW118

b)Applications for Membership to the BPW119

c)Appoint Rob Manigold to the Finance Committee

d)Appoint Jay Zollinger to the Negotiating Team, excuse Glen Lile

e)Appoint Chuck Korn to the Staff Evaluation Committee

28. Board of Public Works

a)Rob Mangold's appointment to the BPW118

b)Applications for Membership to the BPW119

c)Appoint Rob Manigold to the Finance Committee

d)Appoint Jay Zollinger to the Negotiating Team, excuse Glen Lile

e)Appoint Chuck Korn to the Staff Evaluation Committee

29. Tax Roll Certification (Roll call vote requested)128

30. Tax Roll Certification (Roll call vote requested)128

31. BS&A Miscellaneous Receivables Software129

32. BS&A Miscellaneous Receivables Software129

33. Badger Meter Mobile Receiver/Reading Upgrades139

34. Badger Meter Mobile Receiver/Reading Upgrades139

35. Shop Generator RFP147

36. Shop Generator RFP147

37. Septage Receiving Facility Inspection152

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

38. Septage Receiving Facility Inspection152

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

39. The next regular BPW Finance Committee Meeting will be held on Wednesday, November 2, 2016 at

1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.

40. The next regular BPW Finance Committee Meeting will be held on Wednesday, November 2, 2016 at

1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.

41. The next regular meeting of the Board of Public Works will be held on Thursday, November 10, 2016 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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RULES AND PUBLIC COMMENT / INPUT

42. The next regular meeting of the Board of Public Works will be held on Thursday, November 10, 2016 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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RULES AND PUBLIC COMMENT / INPUT

43. All cell phones shall be switched to silent mode or turned off.

44. All cell phones shall be switched to silent mode or turned off.

45. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.

46. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.

47. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.

b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.

c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365