Grand Traverse County Board of Public Works - 8/11/2016

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Board of Public Works Regular Meeting

Thursday, August 11, 2016 9:00 AM

Agenda

Grand Traverse County Board of Public Works

Garfield Township Hall

3848 Veterans Drive, Traverse City, MI 49684

Thursday, August 11, 2016 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

1. The meeting minutes of July 14, 2016 are approved, unless there are objections1

REPORTS

2. CH2MHill Monthly Operating Report16

3. ENGINEER OF RECORD

4. LEGAL COUNSEL

5. DPW

a. SHOP31

b. DIRECTOR32

c. TOWNSHIPS-RURAL-COUNTY-CITY-verbal

6. FINANCE COMMITTEE-Approved Meeting Minutes, July 6, 201649

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar.

ITEMS-already paid.

7. CH2MHill - Monthly Operations for August 2016 ($25,237.41)51

8. City of Traverse City - Water Invoice April-June for Elmwood-Greilickville $4,802.2952

9. Per Diem(s)54

10. DPW Budget Status & Budget Amendments55

(Claims and claims reports are available for review at any time upon request.)

ITEMS TO BE PAID AFTER BOARD APPROVAL

11. Olson, Bzdok & Howard, P.C. through June 2016 ($797.50)87

12. Gourdie-Fraser through July 31, 2016 ($2,342.50)89

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote.

OLD BUSINESS

13. Summary of Disputed WWTP and Water Supply Amounts95

NEW BUSINESS

14. CH2M Hill Reconciliation for 2015 (29,101.57)97

15. City of Traverse City - WWTP flows Invoice #90620 for June 2016 ($176,684.75)

(Request approval to pay the undisputed amount of $164,130.14)99

16. City of Traverse City - Water Invoice April-June for Garfield ($262,972.87)

(Request approval to pay the undisputed amount of $255,920.87)110

17. City of Traverse City - Water Invoice April-June for Peninsula Township ($32,068.35)

(Request approval to pay the undisputed amount of $30,913.93)113

18. 2017 Budgets116

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

19. The next regular BPW Finance Committee Meeting will be held on Wednesday, September 7, 2016 at

1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd

20. The next regular meeting of the Board of Public Works will be held on Thursday, September 8, 2016 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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RULES AND PUBLIC COMMENT / INPUT

21. All cell phones shall be switched to silent mode or turned off.

22. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.

23. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.

b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.

c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365