Grand Traverse County Board of Public Works - 5/12/2016

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Board of Public Works Regular Meeting
Thursday, May 12, 2016 9:00 AM

Grand Traverse County Board of Public Works

 

Garfield Township Hall

 3848 Veterans Drive, Traverse City, MI 49684

Thursday, May 12, 2016 at 9:00 a.m.

 

Meeting Agenda

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

 

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

 

APPROVAL OF AGENDA

 

APPROVAL OF MEETING MINUTES

(Minutes are automatically approved if there are no objections)

  1. April 14, 2016 ............................................................................................................... 1           

 

REPORTS

  1. CH2MHill Monthly Operating Report............................................................................................................... 19
  2. ENGINEER OF RECORD
  3. LEGAL COUNSEL
  4. DPW
    1. SHOP................................................................................................................................................................ 39
    2. DIRECTOR..................................................................................................................................................... 40
    3. TOWNSHIPS-RURAL-COUNTY-CITY-verbal
  5. FINANCE COMMITTEE-March 30, 2016 Meeting Minutes....................................................................... 69

 

CONSENT CALENDAR

 

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion.  Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion.  Such requests will be automatically respected.  If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar.

 

                ITEMS PAID by STAFF PRIOR to the MEETING

  1. CH2MHill – Monthly Operations for May 2016 ($26,156.50).................................................................... 77
  2. City of Traverse City – WWTP flows Invoice #90280  for March 2016 ($117,409.64).......................... 78
  3. Per Diem(s).............................................................................................................................................................. 87
  4. DPW Prepaid Claims & Claims Summary / Budget Adjustments................................................................ 88

(Claims and claims reports are available for review at any time upon request.)

 

                ITEMS TO BE PAID AFTER BOARD APPROVAL

  1. Olson, Bzdok & Howard, P.C. through March 2016 ($261.00).................................................................... 91
  2. Gourdie-Fraser through April 2016 ($6,865.00)............................................................................................... 93

 

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote.

 

 

 

 

 

 

 

 

 

OLD BUSINESS

 

NEW BUSINESS          

       

  1. Truck

a)      Recommendation by the Finance Committee May 4, 2016 

b)      Budget Amendment for the BPW and Townships $112,513.00........................ 95

  1. Budget Preparation
  2. DPW Pension

 

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

 

NOTICES:  As listed

 

  1. The next regular BPW Finance Committee Meeting will be held on Wednesday, June 1, 2016 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.

 

  1. The next regular meeting of the Board of Public Works will be held on Thursday, June 9, 2016 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

 

ADJOURNMENT

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RULES AND PUBLIC COMMENT / INPUT

 

  1. All cell phones shall be switched to silent mode or turned off.

 

  1. Any person may make a video, audio or other record of this meeting.  Standing equipment, cords, or portable microphones must be located so as not to block audience view.

 

  1. Any person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended.  (MCLA 15.261, et.seq.)  Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

 

  1. Any person wishing to address the Board shall state his or her name and address.

 

  1. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member’s questions.  The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.

 

  1.                                              i.                        Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

 

  1.                                             ii.                        Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

 

AUXILIARY AIDS AND SERVICES

 

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight  hours-notice to Grand Traverse County.  Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

 

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

 

You can find videos of the meetings at:  http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365