Grand Traverse County Board of Public Works - 12/10/2015

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Board of Public Works Regular Meeting
Thursday, December 10, 2015 9:00 AM
Agenda

Grand Traverse County Board of Public Works

Garfield Township Hall

3848 Veterans Drive, Traverse City, MI 49684

Thursday, December 10, 2015 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MINUTES

November 12, 2015 (Regular Meeting)1

REPORTS

1. CH2MHill Monthly Operating Report13
2. ENGINEER OF RECORD
3. LEGAL COUNSEL
4. DPW Shop22
5. DIRECTOR231
6. TOWNSHIPS-RURAL-COUNTY-CITY-verbal

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed there from and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. Claims and claims reports are available for review at any time upon request. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar.

RECEIVE AND FILE ITEMS-already paid.

7. CH2MHill - Monthly Operations for December 2015 ($26,156.50)32

ACTION REQUESTED: Motion to Approve the Consent Calendar with a Roll Call Vote.

8. Per Diem(s)33
9. DPW Prepaid Claims & Claims Summary / Budget Adjustments34
10. Olson, Bzdok & Howard, P.C. through October 2015 ($188.50)39
11. Gourdie-Fraser through November 30, 2015 ($550.00)41
12. Request for Additional Prepaid Claim Vendors43

OLD BUSINESS

NEW BUSINESS

13. BPW Special Finance Committee December 2, 2015
a. STF: Grit Removal44
b. Budget Amendment to pay for 2015 treatment and membranes51
c. G.T. County DPW Load Inspection Policy for GTCSTF60
d. Budget Discussion62
e. STF Financial Recommendation for Repayment of Cash Advances65

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

14. The next regular meeting of the BPW Finance Committee will be held on Wednesday, January 6, 2016 at

1:00 p.m. in the Public Services Building Large Meeting room 2650 LaFranier Rd.

15. The next regular meeting of the Board of Public Works will be held on Thursday, January 14 , 2016 at

9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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RULES AND PUBLIC COMMENT / INPUT

16. All cell phones shall be switched to silent mode or turned off.
17. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
18. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365