Grand Traverse County Board of Public Works - 11/12/2015

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Board of Public Works Regular Meeting
Thursday, November 12, 2015 9:00 AM
Agenda

Grand Traverse County Board of Public Works

including the

Septage Treatment Facility Annual Audit

Garfield Township Hall

3848 Veterans Drive, Traverse City, MI 49684

Thursday, November 12, 2015 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MINUTES

September 10, 2015 Revised Minutes (New Business items 2-4 were missing)1

October 8, 2015 Regular Meeting17

REPORTS

1. STF Comprehensive Annual Financial Report (Dean Bott)33
2. CH2MHill Monthly Operating Report36
3. ENGINEER OF RECORD
4. LEGAL COUNSEL
5. DPW Shop47
6. DIRECTOR48
a. STF Grit Removal (Motion to Approve Northern A-1 at $1,200 per occurrence)591
7. TOWNSHIPS-RURAL-COUNTY-CITY-verbal

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed there from and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. Claims and claims reports are available for review at any time upon request. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar.

RECEIVE AND FILE ITEMS-already paid.

8. CH2MHill - Monthly Operations for November 2015 ($26,156.50)64
9. City of Traverse City - WWTP Flows Invoice #89363 for September 2015 ($137,701.27)65
10. City of Traverse City - 3Q 2015 Water Flows Invoice #89364 for Elmwood ($7,976.36)66
11. City of Traverse City - 3Q 2015 Water Flows Invoice #89365 for Garfield ($268,127.96)67
12. City of Traverse City - 3Q 2015 Water Flows Invoice #89366 for Peninsula ($32,112.12)68
13. Finance Committee Special Meeting Minutes of October 7, 201569
14. GFA Phase 1 Mapping Inv. #1447305 ($2,000.00)75
15. GFA Phase 2 Mapping Inv. #1533002 ($7,595.00)76

ACTION REQUESTED: Motion to approve the Consent Calendar with a Roll Call Vote.

16. Per Diem(s)77
17. DPW Prepaid Claims & Claims Summary / Budget Adjustments78
18. Olson, Bzdok & Howard, P.C. through September 2015 ($217.50)86
19. Gourdie-Fraser through October 31, 2015 ($1,022.50 )88-89
20. Proposed 2016 BPW and Finance Committee Meeting Calendar90

OLD BUSINESS

NEW BUSINESS

21. Finance Committee Recommendations (11/4/15 Draft Meeting Minutes)91
a. Aspen Contracting Invoice#29900023 ($12,981.79)95
b. Retainer Agreement96
c. STF Load Inspection Policy99
d. MSA Negotiating Team and Plan102
22. MEMO: Position Descriptions (Shop)103

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

23. The next regular meeting of the BPW Finance Committee will be held on Wednesday, December 2, 2015 at

1:00 p.m. in the Public Services Building Large Meeting room 2650 LaFranier Rd.

24. The next regular meeting of the Board of Public Works will be held on Thursday, December 10, 2015 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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RULES AND PUBLIC COMMENT / INPUT

25. All cell phones shall be switched to silent mode or turned off.
26. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
27. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365