Grand Traverse County Board of Public Works - 4/27/2015

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Board of Public Works Regular Meeting
Monday, April 27, 2015 9:00 AM
Agenda

Grand Traverse County Board of Public Works

Rescheduled Meeting

***LARGE CONFERENCE ROOM***

PUBLIC SERVICE BUILDING

2650 LAFRANIER, TRAVERSE CITY, MI 49686

Monday, April 27, 2015 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

Draft: March 12, 2015- Regular Meeting1-14

REPORTS

1. CH2MHill Monthly Operating Report15-21
2. ENGINEER OF RECORD - Phase I Mapping Presentation
3. LEGAL COUNSEL
a. Discuss Contract Options (Expires on July 22, 2015)
4. DPW
a. SHOP22
b. DIRECTOR23-33
5. SUBCOMMITTEE(S)
6. TOWNSHIP(S)

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed there from and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. Claims and claims reports are available for review at any time upon request. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar.

RECEIVE AND FILE ITEMS-already paid.

7. CH2MHill - Monthly Operations for May 2015 ($22,397.58)34
8. City of Traverse City - Sewer for February Flows at the WWTP ($98,296.53)35-36
9. Gourdie-Fraser, Inc. - Mapping Project ($5,179.79)37

ACTION REQUESTED: Motion to approve the Consent Calendar with a Roll Call Vote.

10. Per Diem(s)38-39
11. DPW Prepaid Claims & Claims Summary / Budget Adjustments 40
12. Olson, Bzdok & Howard, P.C. through Feb. 2015 ($551.00)41-42
13. Gourdie-Fraser through 3 /21 /15 ($2,582.50)43-45
14. Olson, Bzdok, & Howard, P.C. through 3/31/15 ($681.50)46-47

OLD BUSINESS

15. Membrane Replacement at WWTP
a. Motion to accept recommendation for the 2015 Membrane Replacement Project and the BPW share of Project Cost per the terms and conditions of the Master Sewer Agreement
16. Update on Hoch Road Property

NEW BUSINESS

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

17. The next regular meeting of the Board of Public Works will be held on May 14, 2015 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive. Discuss cancellation of this meeting.

ADJOURNMENT

RULES AND PUBLIC COMMENT / INPUT

18. All cell phones shall be switched to silent mode or turned off.
19. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
20. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365