Grand Traverse County Commission on Aging - Regular Meeting

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Commission on Aging
Tuesday, March 03, 2015 9:00 AM
Agenda

BOARD MEETING AGENDA

Mission Statement: The mission of the Grand Traverse County Commission on Aging is to offer home and community based services to maintain and improve the quality of life for resident senior citizens.

TUESDAY, March 3, 2015, 9:00 A.M.

Grand Traverse County Governmental Center

Commission Chambers, 2nd Floor

400 Boardman Avenue, Traverse City, MI

Internet Home Page Address: www.gtcoa.org

E-mail address: gtcoa@grandtraverse.org

Chair: Rodetta Harrand

1. CALL TO ORDER - 9:00 a.m., Rodetta Harrand, Chair
2. PLEDGE OF ALLEGIANCE - Rodetta Harrand, Chair
3. ROLL CALL - Cyndie F, Office Specialist
4. MISSION STATEMENT - Sandra Busch, Vice Chair
5. APPROVAL OF AGENDA
6. INTRODUCTION OF GUESTS/LIMITED PUBLIC COMMENT

(Three minutes or less)

7. SPECIAL ORDER OF BUSINESS

Board Self Evaluation Update (26-27, 35-36)

a. Board Roles and Responsibilities (14)
b. Board Rules (15-21)
c. Staff Oversight and Interaction (22-23)
8. DIRECTOR'S REPORT - Georgia Durga, Director (10-13)
9. DEPUTY DIRECTOR REPORTS
a. In Home Services - Laura Green, Deputy Director
b. Senior Center Network - Lori Wells, Deputy Director
10. COUNTY COMMISSIONER LIAISON REPORT - Chris Maxbauer, County Commissioner
11. CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one motion without discussion. Any member of the board, staff, or the public may ask that any item on the Consent Calendar be removed for full discussion. Such requests will be automatically respected.

If any item is not removed from the Consent Calendar, the action noted is approved by a single motion adopting the Consent Calendar.

All information identified on the Consent Calendar can be viewed in its entirety, on the Commission on Aging’s website at www.gtcoa.org.

ACTION

a. Approval of the February 3, 2015 Board meeting minutes. (4-9)
b. Acceptance of the DRAFT December and January Finance Reports. (Finance Committee recommends acceptance.) (38-39, 48-63)
c. Acceptance of the January IHS and SCN Program Reports. (Executive and Program Committees recommend acceptance.) (25, 29-33, 73-74, 77-83)
d. Approval to recommend that the Senior Center Network and In Home Services Millage requests be placed on the same ballot and to recommend the same to the Board of Commissions at a joint meeting. (Executive Committee recommends approval.) (25-26)
e. Approval to request a combined ballot proposal, in August 2016 of six (6) years for In-Home Services and seven years (7) for Senior Center Network. (Executive Committee recommends approval.) (25, 26)
f. Approval to provide Grand Traverse Regional Community Foundation (GTRCF) Endowment distribution funds as follows: $2,000 for Loan Closet Equipment and $4,422 for Senior Assistance Emergency Fund. (Executive Committee recommends approval.) (27, 28)
g. Approval to eliminate the Endowment Committee and have all future Endowment information to go to Finance Committee. (Executive Committee recommends approval.) (27, 28)
h. Approval

to set aside funds pursuant to the Fund Balance Recommendation dated February 4, 2015 as follows: Technology upgrade $100,000; Home Chore Wait List $112,000; In-Home Foot Care $14,000; Personal Emergency Response Units $11,000. (Finance Committee recommends approval.) (40, 69-72)

i. Approval to continue the relationship with LPI and keep the present production schedule intact. (Finance Committee recommends approval.) (38, 42-47)
j. Acceptance of the 2014 Donation Report as presented. (Finance Committee recommends acceptance.) (39, 64-67)
12. REPORTS OF STANDING COMMITTEES

For information only.

a. Executive Minutes dated February 20, 2015 (24-36)
b. Finance Minutes dated February 18, 2015 (37-72)
c. Program Minutes dated February 19, 2015 (73-83)
13. REPORTS OF AD HOC/SPECIAL COMMITTEES:

None

14. AREA AGENCY REPORT - Kory Hansen, Board Member Appointee
15. COUNTY PUBLIC HEALTH & SAFETY COMMITTEE REPORT
16. OLD BUSINESS
17. NEW BUSINESS
18. GENERAL PUBLIC COMMENT (3 minutes per person)
19. ADJOURNMENT

ATTENTION GTCOA BOARD MEMBERS: If you are unable to attend this, or any other GTCOA meeting, please notify the Commission on Aging office, 922-4688, as soon as possible.

Minutes available by contacting the Grand Traverse County Commission on Aging office by phone at (231) 922-4688 or by mail at the following address: 520 West Front Street Suite B, Traverse City, MI, 49684. If you need auxiliary aid under ADA, contact the Administrator at (231) 922-4780 or TDD # (231) 922-4412.