Grand Traverse County Board of Public Works - 10/11/2018

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Board of Public Works Regular Meeting
Thursday, October 11, 2018 9:00 AM
Agenda

Thursday, October 11, 2018 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

Unless there are any objections, the meeting minutes of September 13, 2018 are approved1

REPORTS

Thursday, October 11, 2018 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

Unless there are any objections, the meeting minutes of September 13, 2018 are approved1

REPORTS

1. Legal Counsel
2. Legal Counsel
3. Jacobs's Monthly Operating Report15
4. Jacobs's Monthly Operating Report15
5. Engineer of Record
6. Engineer of Record
7. Shop Manager28
8. Shop Manager28
9. Director29
a. Finance Committee
10. Director29
a. Finance Committee
11. Board Members

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar with a MAJORITY ROLL CALL VOTE.

ITEMS Approved by Staff

12. Board Members

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar with a MAJORITY ROLL CALL VOTE.

ITEMS Approved by Staff

13. DPW Budget Status & Budget Amendments 41

(Claims and claims reports are available for review at any time upon request.)

14. DPW Budget Status & Budget Amendments 41

(Claims and claims reports are available for review at any time upon request.)

15. Jacobs's - Monthly Operations Invoice ($30,898.41)73
16. Jacobs's - Monthly Operations Invoice ($30,898.41)73
17. Gourdie-Fraser (July 2018 $1,043.75)74

ITEMS TO BE PAID After Approval by Board

18. Gourdie-Fraser (July 2018 $1,043.75)74

ITEMS TO BE PAID After Approval by Board

19. Olson, Bzdok & Howard, P.C.78
20. Olson, Bzdok & Howard, P.C.78
21. Gourdie-Fraser (September 2018 - $26,570.65)79
22. Gourdie-Fraser (September 2018 - $26,570.65)79
23. City of Traverse City - WWTP Invoice #94873 for August 2018 ($105,792.32)85
24. City of Traverse City - WWTP Invoice #94873 for August 2018 ($105,792.32)85
25. City of Traverse City Water Supply

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote

UNFINISHED BUSINESS

26. City of Traverse City Water Supply

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote

UNFINISHED BUSINESS

27. Engineer of Record Service Agreement95
28. Engineer of Record Service Agreement95
29. Appeal Panel Results and Summary99

NEW BUSINESS

30. Appeal Panel Results and Summary99

NEW BUSINESS

31. Certification of Tax Rolls102
32. Certification of Tax Rolls102
33. DPW Radio Study110
34. DPW Radio Study110
35. DPW Asset Inventory: SCADA and Electrical112
36. DPW Asset Inventory: SCADA and Electrical112
37. DPW Arc Flash Study115

PUBLIC COMMENT - Refer to Rules and Public Comment/Input

NOTICES: As listed

38. DPW Arc Flash Study115

PUBLIC COMMENT - Refer to Rules and Public Comment/Input

NOTICES: As listed

39. The next regular BPW Finance Committee Meeting will be held on Wednesday, November 7, 2018 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.
40. The next regular BPW Finance Committee Meeting will be held on Wednesday, November 7, 2018 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.
41. The next regular meeting of the Board of Public Works will be held on

November 8, 2018 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365

RULES AND PUBLIC COMMENT / INPUT

42. The next regular meeting of the Board of Public Works will be held on

November 8, 2018 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365

RULES AND PUBLIC COMMENT / INPUT

43. All cell phones shall be switched to silent mode or turned off.
44. All cell phones shall be switched to silent mode or turned off.
45. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
46. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
47. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365

48. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365