Grand Traverse County Board of Public Works - 6/14/2018

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Board of Public Works Regular Meeting
Thursday, June 14, 2018 9:00 AM
Agenda

Thursday, June 14, 2018 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

Unless there are any objections, the meeting minutes of May 10, 2018 are approved1

REPORTS

1. Legal Counsel
2. Jacobs Monthly Operating Report13
3. Engineer of Record
4. Shop Manager27
5. Director28
a. Finance Committee
6. Board Members

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar with a MAJORITY ROLL CALL VOTE.

ITEMS Approved by Staff

7. DPW Budget Status & Budget Amendments 64

(Claims and claims reports are available for review at any time upon request.)

8. Jacobs - Monthly Operations for April 2018 ($30,898.41)96
9. Jacobs - Monthly Operations for May 2018 ($30,898.41)97

ITEMS TO BE PAID After Approval by Board

10. Olson, Bzdok & Howard, P.C. (May 2018 - $551.00)98
11. Gourdie-Fraser (May 2018 - $2,110)99
12. City of Traverse City - WWTP Invoice #94241 for April 2018 ($105,344.57)104

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote

UNFINISHED BUSINESS

13. Retainer Agreement115
14. CGAP - Notification of Award
a. BPW Resolution to Verify and Confirm, etc.118
b. Equipment Purchase130
15. STF Repairs
a. Kaeser Blower #3 Replacement136

NEW BUSINESS

16. Lawn Services Contract (w/Mitten Outdoors LLC)140
17. Blair Township
a. Timeline161
b. Resolution Approving Plans and Cost Estimates and Recommending Approval

of Agency Contract163

c. Agency Contract165
18. City of Traverse City
a. Water Fund FY 2018/2019 Budget181
b. Wastewater Fund FY 2018/2019 Budget184
19. MMRMA Correspondence189

PUBLIC COMMENT - Refer to Rules and Public Comment/Input

NOTICES: As listed

20. The next regular BPW Finance Committee Meeting will be held on Wednesday,

July 11, 2018 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.

21. The next regular meeting of the Board of Public Works will be held on July 12, 2018 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365

RULES AND PUBLIC COMMENT / INPUT

22. All cell phones shall be switched to silent mode or turned off.
23. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
24. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365