Grand Traverse County Board of Commissioners - 5/23/2018

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Board of Commissioners Regular Meeting
Wednesday, May 23, 2018 5:30 PM
Agenda
1. OPENING CEREMONIES OR EXERCISES

(Pledge of Allegiance)

2. ROLL CALL
3. APPROVAL OF MINUTES

(Reading aloud is waived as long as the Board has been furnished a copy in the packet prior to the meeting)

a. Minutes of May 2, 2018 (Regular Meeting) .................................................................................................... 3
b. Minutes of May 16-17 (Special Meetings) ...................................................................................................... 8
4. FIRST PUBLIC COMMENT

Any person shall be permitted to address a meeting of the Board of Commissioners which is required to be open to the public under the provision of the Michigan Open Meetings Act. Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

Any person wishing to address the Board shall state his or her name and address.

No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Commissioners' questions, if any. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed three (3) minutes. The Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

Public comment will be solicited during the two public comment periods noted in Rule 5.4, Order of Business. However, public comment will generally be received at any time during the meeting regarding a specific topic currently under discussion by the board. Members of the public wishing to comment should raise their hand or pass a note to the clerk in order to be recognized, and shall not address the board until called upon by the chairperson. Please be respectful and refrain from personal or political attacks.

5. APPROVAL OF AGENDA
6. CONSENT CALENDAR:

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Commission motion without discussion. Any member of the Commission, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected.

If any item is not removed from the consent calendar, the action noted (receive & file or approval) is approved by a single Commission action adopting the consent calendar.

All Information identified on the Consent Calendar can be viewed in it's entirety at www.grandtraverse.org.

a. Receive and File:

1)Department of Health & Human Services Board Minutes for March 20, 2018 .................................. 11

2)GT Conservation District April 2018 Monthly Report ......................................................................... 15

3)Financial Report ................................................................................................................................ 22

b. Approvals:

1)Human Resources Policy Updates - Leave of Absence and Paid Time Off ......................................... 27

2)Resource Recovery - Hauler License .................................................................................................... 33

3)Resource Recovery - Material Recycling Facility Designation Agreement - Renewal ......................... 34

4)FY2018 Budget Amendments ............................................................................................................... 39

5)April 2018 Claims Approval ................................................................................................................... 45

6)Flood Plain Enforcement Agreement (East Bay, Long Lake) ................................................................ 65

7)2% Grant Applications ........................................................................................................................... 76

c. Action:
7. SPECIAL ORDERS OF BUSINESS:
8. ITEMS REMOVED FROM CONSENT CALENDAR
9. DEPARTMENTAL ITEMS:
a. PARKS & RECREATION:

1)Parks & Recreation Update (Presentation by Chairman John Roth) ..................................................... 77

2)Resolution from Parks & Recreation ..................................................................................................... 78

b. COUNTY TREASURER:

1)Quarterly Investment Report ................................................................................................................. 79

2)PA 20 compliant investment vehicle MILAF approval ........................................................................... 82

c. FACILITIES:

1)Easling Pool Roof Recommendation .................................................................................................. 162

d. COMMISSION ON AGING:

1)Letter of Termination - Kaleida ........................................................................................................... 163

2)Home Chore Truck Bid (Resolution #19-2018) .................................................................................. 166

3)Lawn Mower Purchase ........................................................................................................................ 172

4)Lawn Maintenance Wait List Program ................................................................................................. 174

e. FINANCE:

1)Blair Bond Resolution .......................................................................................................................... 175

2)S&P Rating ......................................................................................................................................... 199

f. ADMINISTRATION:

1)Security Recommendation .................................................................................................................. 208 2) Approval of POAM Agreement

10. OLD/UNFINISHED BUSINESS:
11. NEW BUSINESS:
12. SECOND PUBLIC COMMENT (Refer to Rules under Public Comment/Input above.)
13. COMMISSIONER/DEPARTMENT REPORTS:
14. NOTICES:
a. Special Meetings June 7-8
15. CLOSED SESSION:
16. ADJOURNMENT