Grand Traverse County Board of Public Works - 1/11/2018

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Board of Public Works Regular meeting
Thursday, January 11, 2018 9:00 AM
Agenda

Thursday, January 11, 2018 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT

APPROVAL OF AGENDA

ELECTION OF OFFICERS

2018 Board Members:

Steve Largent:Drain Commissioner

Jay Zollinger:Acme Township Supervisor

Beth Friend:East Bay Township Supervisor

Jeff Shaw:Elmwood Township Supervisor

Chuck Korn:Garfield Township Supervisor

Rob Manigold:Peninsula Township Supervisor

Richard Lewis:City of Traverse City Representative

Ron Clous:County Board of Commissioners Representative

Vacant:Rural Township Representative

Haider Kazim:Member at Large

Robert FudgeMember at Large

2017 Officers:

Chair:Jay Zollinger: Acme Township Supervisor

Vice-Chair:Chuck Korn: Garfield Township Supervisor

Secretary:Beth Friend: East Bay Township Supervisor

ELECTION(s)

1. Board Chair: Nomination(s): A. B.

MOVED by ______________________, supported by _____________ to close nominations for Chair.

The BOARD CHAIR Presides.

2. Vice Chair: Nomination(s): A. B.

MOVED by ______________________, supported by _____________ to close nominations for Chair.

3. Secretary: Nomination(s): A. B.

MOVED by ______________________, supported by _____________ to close nominations for Chair.

4. Committee(s)
a. Finance Committee:

Five (5) members as follows: Chair, Vice Chair, Secretary and 2 Chair Appointments; special preference given to Acme, East Bay, Elmwood, Garfield and/or Peninsula.

b. Personnel Committee:

Three (3) members as follows: Chair and 2 Chair Appointments.

c. Appeal Panel:

Three (3) members as follows: Appointment by Board Chair.

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

Unless there objections, the meeting minutes of December 14, 2017 are approved1

REPORTS

5. CH2MHill Monthly Operating Report14
6. Engineer of Record
7. Legal Counsel
8. Shop Manager28
9. Director29
a. Finance Committee45
10. Board Members

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar with a MAJORITY ROLL CALL VOTE.

ITEMS Approved by Staff

11. DPW Budget Status & Budget Amendments46

(Claims and claims reports are available for review at any time upon request.)

12. MMRMA Distribution of Net Assets to Members ($13,769.00)78
13. MMRMA Distribution of Net Assets from State Pool Loss Fund ($4,417.00)79
14. Ch2mHill - Monthly Operations for January 2018 ($25,237.42)80
15. City of Traverse City - WWTP flows Invoice #93410 for November 2017 ($104,766.60)81
16. City of Traverse City - Water Supply Invoice #93391 July-Sept 2017 ($335,726.50)91

ITEMS TO BE PAID after Approval by Board

17. Gourdie-Fraser ($6,021.47)99
18. Olson, Bzdok & Howard, P.C.

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote

OLD BUSINESS

19. RFP - Grand Traverse County STF Operation and Maintenance

NEW BUSINESS

20. City Water Year-End Reconciliation 2016/2017105
a. Garfield107
b. Elmwood116
c. Peninsula124
21. 2018 Goals and Objectives132

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

22. The next regular BPW Finance Committee Meeting will be held on Wednesday, February 7, 2018 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.
23. The next regular meeting of the Board of Public Works will be held on February 8, 2018 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURN

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RULES AND PUBLIC COMMENT / INPUT

24. All cell phones shall be switched to silent mode or turned off.
25. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
26. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365