Grand Traverse County Board of Public Works - 1/12/2017

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Board of Public Works Regular Meeting

Thursday, January 12, 2017 9:00 AM

Agenda

Grand Traverse County Board of Public Works

Garfield Township Hall

3848 Veterans Drive, Traverse City, MI 49684

Thursday, January 12, 2017 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT

APPROVAL OF AGENDA

ELECTION OF OFFICERS

2017 Board Members:

Steve Largent:Drain Commissioner

Jay Zollinger:Acme Township Supervisor

Beth Friend:East Bay Township Supervisor

Jeff Shaw:Elmwood Township Supervisor

Chuck Korn:Garfield Township Supervisor

Rob Manigold:Peninsula Township Supervisor

Richard Lewis:City of Traverse City Representative

Ron Clous:County Board of Commissioners Representative

Marv Radtke:Rural Township Representative

Haider Kazim:Member at Large

Robert FudgeMember at Large

2016 Officers:

Chair:Jay Zollinger: Acme Township Supervisor

Vice-Chair:Glen Lile: East Bay Township Supervisor

Secretary:Chuck Korn: Garfield Township Supervisor

ELECTION(s)

1. Board Chair: Nomination(s): A. B.

MOVED by ______________________, supported by _____________ to close nominations for Chair.

The BOARD CHAIR Presides.

2. Vice Chair: Nomination(s): A. B.

MOVED by ______________________, supported by _____________ to close nominations for Chair.

3. Secretary: Nomination(s): A. B.

MOVED by ______________________, supported by _____________ to close nominations for Chair.

4. Committee(s)

a. Finance Committee:

Five (5) members as follows: Chair, Vice Chair, Secretary and 2 Chair Appointments; special preference given to Acme, East Bay, Elmwood, Garfield and/or Peninsula.

b. Personnel Committee:

Three (3) members as follows: Chair and 2 Chair Appointments.

c. Appeal Panel:

Three (3) members as follows: Appointment by Board Chair.

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

Unless there objections, the meeting minutes of December 15, 2016 are approved1

REPORTS

5. CH2MHill Monthly Operating Report12

6. Engineer of Record

7. Legal Counsel

8. Shop Manager25

9. Director26

a. Finance Committee37

10. Board Members

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar with a MAJORITY ROLL CALL VOTE.

ITEMS Approved by Staff

11. CH2MHill - Monthly Operations for January 2017 ($25,237.42)41

12. Per Diem(s)42

ITEMS TO BE PAID after Approval by Board

13. Olson, Bzdok & Howard, P.C. through December 2016 ($3,886.00)43

14. Gourdie-Fraser through December 2016 ($2,187.50)44

15. City of Traverse City - WWTP flows Invoice #91393 for November 2016 ($118,709.95)49

OLD BUSINESS

NEW BUSINESS

16. Expenditure reports for Sewer and Water and Hoch Road through December 201659

17. Sharing Agreement - 2017 Amendment91

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

18. The next regular BPW Finance Committee Meeting will be held on Wednesday, February 1, 2017 at 1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.

19. The next regular meeting of the Board of Public Works will be held on February 9, 2017 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURN

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RULES AND PUBLIC COMMENT / INPUT

20. All cell phones shall be switched to silent mode or turned off.

21. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.

22. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.

b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.

c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365