Grand Traverse County Board of Public Works - 3/10/2016

Home / GovernmentTV / Grand Traverse County Board of Public Works - 3/10/2016

Meeting Video Unavailable
Sorry, the video for this meeting is not available for viewing.
Board of Public Works Regular Meeting
Thursday, March 10, 2016 9:00 AM
Agenda

Grand Traverse County Board of Public Works

Garfield Township Hall

3848 Veterans Drive, Traverse City, MI 49684

Thursday, March 10, 2016 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

1. February 11, 2016- Regular Meeting1

REPORTS

2. CH2MHill Monthly Operating Report (January)18
a. Decommissioned Equipment Report31
3. ENGINEER OF RECORD
4. LEGAL COUNSEL
5. DPW
a. SHOP36
b. DIRECTOR37
c. TOWNSHIPS-RURAL-COUNTY-CITY-verbal
6. FINANCE COMMITTEE

Approved Finance Committee Meeting Minutes, February 3, 201659

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar.

ACTION REQUESTED-A Motion to approve the Consent Calendar with a Roll Call Vote.

ITEMS-already paid.

7. CH2MHill - Monthly Operations for March 2016 ($26,156.50)69
8. City of Traverse City - WWTP flows Invoice #90055 for January 2016 ($111,582.44)70
9. Per Diem(s)75
10. DPW Prepaid Claims & Claims Summary / Budget Adjustments76

(Claims and claims reports are available for review at any time upon request.)

ITEMS TO BE PAID AFTER BOARD APPROVAL

11. Olson, Bzdok & Howard, P.C. through January 2016 ($686.00)81

OLD BUSINESS

NEW BUSINESS

12. Budget Amendments
a. Garfield Sewer Budget Amendment for 2 Pumps83

The Finance Committee approved and recommended this to the BPW.

b. Sewer Budget Amendments for 2016 WWTP Membrane Project85

The Finance Committee approved and recommended this to the BPW.

13. STF: SNDR Pump Repair/Replacement87

The Finance Committee approved and recommends to the BPW the purchase of a new pump instead of the repairing the pump.

14. Analysis of WWTP Treatment Costs (2015)90
15. East Bay Water Project:

ORIGINAL Resolutions included for Reference:

a. Resolution 2013-03 to Initiate and Establish a Project to Construct a Water System Improvement Serving the East Bay Charter Township98

ii.Resolution 2013-04 Approving Plans and Cost Estimates and Recommending Approval of the Contract101

iii.Resolution 2013-05 Recommending Approval of the Bond Resolution103

The Finance Committee approved and recommends the following:

b. Resolution Recommending Approval of the Amendment to Contract105

The Finance Committee approved and recommended this to the BPW.

ATTACHMENTS:

c. Corresponding BOC Resolution107

ii.Appendix 1: Amendment to the Contract109

d. Resolution Recommending Approval of the Amended Bond Resolution113

The Finance Committee approved and recommended this to the BPW.

ATTACHMENTS:

e. Corresponding BOC Resolution115
16. Appendix A125
17. Assignment129
18. Appendix B130
19. Appendix C137
20. Updated County Purchasing Policy140

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

21. The BPW Finance Committee Meeting for Wednesday, April 6, 2016 has been cancelled.
22. The next regular meeting of the Board of Public Works will be held on Thursday, April 14, 2016 at

9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

RULES AND PUBLIC COMMENT / INPUT

23. All cell phones shall be switched to silent mode or turned off.
24. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.
25. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.
b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.
c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365