Grand Traverse County Board of Public Works - 1/14/2016

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Board of Public Works Regular Meeting

Thursday, January 14, 2016 9:00 AM

Agenda

Grand Traverse County Board of Public Works

Garfield Township Hall

3848 Veterans Drive, Traverse City, MI 49684

Thursday, January 14, 2016 at 9:00 a.m.

Meeting Agenda

CALL TO ORDER

•Director presides…

PLEDGE OF ALLEGIANCE

ROLL CALL

2015 Officers:

Chair:Jay Zollinger-Acme Township Supervisor

Vice-Chair:Glen Lile-East Bay Township Supervisor

Secretary:Chuck Korn-Garfield Township Supervisor

2016 Board Members:

Kevin McElyea:Drain Commissioner

Jay Zollinger:Acme Township Supervisor

Glen Lile:East Bay Township Supervisor

Jack Kelly:Elmwood Township Supervisor

Chuck Korn:Garfield Township Supervisor

Pete Correia:Peninsula Township Supervisor

Richard Lewis:City of Traverse City Representative

Ron Clous:County Board of Commissioners Representative

Marv Radtke:Rural Township Representative

Haider Kazim:Member at Large

Ross Childs:Member at Large

ELECTION OF BOARD CHAIR:

Nominations for CHAIR: 1) by ; 2) by .

Motion to close nominations for BOARD CHAIR by ; support by .

•The new BOARD CHAIR presides…

ELECTION OF VICE CHAIR:

Nominations for VICE-CHAIR: 1) by ; 2) by .

Motion to close nominations for VICE CHAIR by ; support by .

ELECTION OF SECRETARY

Nominations for SECRETARY: 1) by ; 2) by .

Motion to close nominations for SECRETARY by ; support by .

APPOINTMENTS

1. Finance Committee (5 members

2. Appeal Panel (3 members (Chair + 2 others) and 1 alternate (Vice Chair))

PUBLIC COMMENT- Refer to Rules and Public Comment/Input

APPROVAL OF AGENDA

APPROVAL OF MEETING MINUTES

3. December 10, 2015 Regular Meeting1

REPORTS

4. CH2MHill Monthly Operating Report17

5. ENGINEER OF RECORD

6. LEGAL COUNSEL

7. DPW

a. SHOP25

b. DIRECTOR26

c. TOWNSHIPS-RURAL-COUNTY-CITY-verbal

CONSENT CALENDAR

The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together to be dealt with by one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed there from and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. Claims and claims reports are available for review at any time upon request. If any item is not removed from the consent calendar, the following items are approved by a single Board action adopting the consent calendar.

RECEIVE AND FILE ITEMS-already paid.

8. CH2MHill

9. Correspondence35

ACTION REQUESTED: Motion to approve the Consent Calendar with a Roll Call Vote.

10. Per Diem(s)37

11. DPW Prepaid Claims & Claims Summary / Budget Adjustments38

12. Olson, Bzdok & Howard, P.C. through November 2015 ($522.00)43

13. Gourdie-Fraser through December 31, 2015 ($829.50)44

OLD BUSINESS

NEW BUSINESS

14. Referred from Finance Committee Meeting 1/6/1646

a. Seasonal Charges48

b. DPW Goals and Objectives49

c. Generators

d. City of Traverse City November Invoices for Sewer51

PUBLIC COMMENT -Refer to Rules and Public Comment/Input

NOTICES: As listed

15. The next regular BPW Finance Committee Meeting will be held on Wednesday, February 3, 2016 at

1:00 p.m. in the Large Conference Room in the Public Services Building at 2650 LaFranier Rd.

16. The next regular meeting of the Board of Public Works will be held on Thursday, February 11, 2016 at 9:00 a.m. in the Meeting room at GARFIELD TOWNSHIP HALL, 3848 Veterans Drive.

ADJOURNMENT

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RULES AND PUBLIC COMMENT / INPUT

17. All cell phones shall be switched to silent mode or turned off.

18. Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or portable microphones must be located so as not to block audience view.

19. Any

person shall be permitted to address a meeting of the Board of Public Works which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures:

a. Any person wishing to address the Board shall state his or her name and address.

b. No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Board Member's questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed (3) minutes.

c. Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

ii.Whenever a group wishes to address the Board, the Chairperson may require that the group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak, which shall not exceed fifteen (15 minutes).

AUXILIARY AIDS AND SERVICES

Grand Traverse County will provide reasonable auxiliary aids and services; such as, signers for the hearing impaired or audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon (48)forty-eight hours-notice to Grand Traverse County. Individuals with disabilities requiring auxiliary aids or services should contact the Grand Traverse County Department of Public Works at (231) 995-6039.

Link to website for agenda & packet

http://www.co.grand-traverse.mi.us/departments/public_works/Agenda_Packets.htm

You can find videos of the meetings at: http://upnorthmedia.org/watchgovtv.asp?SDBFid=2365